Back to Job Search

Project Assistant - Bluff Creek

  • Location: Wisconsin, United States of America, North America
  • Salary: 18-20 per hour
  • Job Type:Contract

Posted 10 days ago

  • Sector: Professional
  • Start Date: 2022-05-16
  • Job Ref: 22-09403

Responsibilities: Will be responsible for organizing drawings and putting them together after printed
organizing craft/safety lunches,
ordering PPE and office supplies which will involve tracking inventory,
data entry involving TSO, SWPPP (environmental), Time and Materials tickets, Project card receipts
Will communicate with on site vendors regarding office cleanup, sanitary, and waste management (dumpsters)
Create miscellaneous spreadsheets regarding construction activities
The Office Assistant is responsible for supporting the office operations as directed by the Office Manager. Support the Office Manager in a variety of administrative and operational tasks on a daily basis.
- Assists in coordinating with building management all building maintenance activities.
- Maintain and update filing, inventory, mailing database systems.
- Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
- Provide general clerical support to office activities and provide support services to staff with any project related deadlines. Scan, copy and bind reports, specifications and other requests.
- Prepare power point presentations and monthly reports.
- Prepare agendas and make arrangements for meetings. Prepare conference rooms for clients and meetings.
- Track and log trip tickets for BMcD fleet and rental vehicles
- Handle purchase order requests
- Upload, create and maintain projects using Document Locator
- Prepare/set up audio and video conferencing
- Enter/update data and format within tables
- Burn reports to CD or DVD and create labels
- Maintain office supplies inventory. Maintain paper supply at copiers
- Create and maintain project filing.
- Assist with project set-ups and archive closed projects.
- Distribute mail.
- Coordination of office events and activities.
Local candidates only - there's no per diem. Looking for folks from Whitewater/Janesville/Lake Geneva area.
Candidate MUST be willing to work up to 50+ hours per week IF needed. After 40 hours, it's OT.
Employee will be required to work a minimum of 40 hours a week, possibly 50 but no more. Expectation is that as the job gets busier this employee would work closer to 50 hour weeks.
Interviews will be held via MS Teams video for 1st round and/or 1 hour in-person interview.
Work Location Address: N7952 County Trunk Highway O, Whitewater, WI 53190
Percentage of Travel: None except picking up packages from Whitewater Pack and Ship and picking up safety lunches (5-10%)
Tentative start date: May 16

AS Degree in Business Administration or related field or 5 years related experience. Effective verbal and written communication skills.
Proficiency in Excel and typing skills. Familiar with Microsoft Office. Good interpersonal skills. Ability to learn new construction software.