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Project Assistant

  • Location: Austin, Travis, Texas
  • Job Type:Contract

Posted 7 days ago

  • Sector: Professional
  • Start Date: 2022-07-11
  • Job Ref: 22-12896

This position is responsible for performing general administrative, office support for company projects.
Duties may include:
Keep and maintain project files
Maintain project e-mail box
Document control - data entry
Track projects and produce monthly progress reports
Work with specs, changes and finalizing
Facilitate questions regarding projects and research information
Maintain tracking system for projects
Record minutes from Project Manager meetings
Answer phones and direct calls
Read and sort incoming mail
Collect bills/invoices
Type memos, correspondence, reports, and other documents
Make travel arrangements
Prepare outgoing mailings and labels, including emails and faxes
Organize and maintain filing system
Coordinate client or vendor lunches, including set-up and clean-up
Reserve conference rooms
Coordinate with internal support departments
Order and maintain supplies
Arrange equipment maintenance or set-up
Keep the department calendar and roster
Occasional project assistance for managers
Assist in Power point presentations
Utilize Access to store and retrieve data
Help coordinate clerical needs of special projects
Complete weekly timecards
Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Minimum of Associates degree or a combination of technical training and related work experience required.
Minimum two years office/clerical experience. An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required. Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.