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Operations Coordinator

  • Location: Bethesda, MoCo, Maryland
  • Job Type:Contract

Posted 7 days ago

  • Sector: Government
  • Start Date: 2022-06-21
  • Job Ref: 22-12862
Overall Position Summary and Objectives The position will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH).

Minimum Education
Bachelor's

Certifications & Licenses
  • Bachelor's degree or equivalent in related field and six years experience
Skills (Ranked By Priority)
  1. Social Media, knowledge of the Federal Travel Regulation
  2. Meeting minutes/summary reports
  3. Meeting coordination
  4. Travel planning
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Software
  • MS Office
Field of Study
  • Business Management and Administration

DELIVERABLES
  • Work products and documents related to gathering information about processes and programs; preparing reports, letters, and other documents for review and input for programs, policies, and activities; setting up and formatting spreadsheets; maintaining and updating systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities. - Ad-Hoc
  • Work products and documents related to performing administrative tasks including arranging meetings and conference rooms; maintaining office records; coordinating the conversion of paper documents to electronic files; assisting staff with timekeeping duties as permitted under the NIH ITAS requirements pertaining to contractors; creating and maintaining slides for presentations. - Ad-Hoc
  • Computer generated work including preparing a variety of office documents such as correspondence, travel authorizations/vouchers, professional service orders, documents, reports, memoranda, procurement orders, and other program related forms; maintaining calendars; performing data entry; updating web sites; tracking manuscripts; maintaining various administrative databases; tracking, recording and directing manuscripts to reviewers. - Ad-Hoc
  • Work products and documents related to drafting and maintaining SOPs; researching and consolidating information for editorial tasks; working with staff to track Cooperative Agreements and Science Collaboration to ensure compliance with NIMH policies. - Ad-Hoc
STATEMENT OF WORK DETAILS
  • Coordinate the day-to-day office operation, including, assist with problem and conflict resolution, organization and prioritization of tasks, and respond to written communications.
  • Maintain and update systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
  • Note commitments made by executive level during meetings and arrange for staff implementation.
  • Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
  • Ensure that requests for action or information are relayed to the appropriate staff in the executive level's absence; relay important or emergency information to executive level.