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Operations Coordinator

  • Location: Bethesda, MoCo, Maryland
  • Job Type:Contract

Posted 7 days ago

  • Sector: Government
  • Start Date: 2022-06-21
  • Job Ref: 22-12862
Overall Position Summary and Objectives The position will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH).

Minimum Education

Certifications & Licenses
  • Bachelor's degree or equivalent in related field and six years experience
Skills (Ranked By Priority)
  1. Social Media, knowledge of the Federal Travel Regulation
  2. Meeting minutes/summary reports
  3. Meeting coordination
  4. Travel planning
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
  • MS Office
Field of Study
  • Business Management and Administration

  • Work products and documents related to gathering information about processes and programs; preparing reports, letters, and other documents for review and input for programs, policies, and activities; setting up and formatting spreadsheets; maintaining and updating systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities. - Ad-Hoc
  • Work products and documents related to performing administrative tasks including arranging meetings and conference rooms; maintaining office records; coordinating the conversion of paper documents to electronic files; assisting staff with timekeeping duties as permitted under the NIH ITAS requirements pertaining to contractors; creating and maintaining slides for presentations. - Ad-Hoc
  • Computer generated work including preparing a variety of office documents such as correspondence, travel authorizations/vouchers, professional service orders, documents, reports, memoranda, procurement orders, and other program related forms; maintaining calendars; performing data entry; updating web sites; tracking manuscripts; maintaining various administrative databases; tracking, recording and directing manuscripts to reviewers. - Ad-Hoc
  • Work products and documents related to drafting and maintaining SOPs; researching and consolidating information for editorial tasks; working with staff to track Cooperative Agreements and Science Collaboration to ensure compliance with NIMH policies. - Ad-Hoc
  • Coordinate the day-to-day office operation, including, assist with problem and conflict resolution, organization and prioritization of tasks, and respond to written communications.
  • Maintain and update systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
  • Note commitments made by executive level during meetings and arrange for staff implementation.
  • Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
  • Ensure that requests for action or information are relayed to the appropriate staff in the executive level's absence; relay important or emergency information to executive level.