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Office Coordinator

  • Location: Philadelphia, Philadelphia, Pennsylvania
  • Job Type:Contract

Posted 19 days ago

  • Sector: Healthcare
  • Start Date: 2022-06-09
  • Job Ref: 22-11971
Office Coordinator

Job Summary:

This role will help distributing mail/faxes, sending information to patients via Epic, and other related clinic/office work.This role performs receptionist, scheduling and clerical duties including administrative and clinical management support.

Job Responsibilities:
  • Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously.
  • Assist with patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders.
  • Respond to inquiries and assist stakeholders according to procedures.
  • Manage charts including to prepare, organize, file, retrieve, archive charts and maintain a detailed spreadsheet of charts for referral.
  • File and retrieve documents including phone messages.
  • Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars including travel/lodging arrangements and catering.
  • Oversee and order office supplies for the department.
  • Other duties and administrative support projects as assigned.

Education Requirement:
  • Required Education: High School/GED
  • Required Experience: Any previous experience working with EPIC
  • Preferred Experience: Two (2) years of experience as a clinic coordinator or administrative assistant.

Knowledge, Skills, Abilities:
  • Familiarity with medical terminology and protocols
  • Familiarity with HIPAA regulations
  • Basic proficiency with electronic medical record software (EPIC)
  • Intermediate proficiency with word processing software (Microsoft Word)
  • Basic proficiency with spreadsheet software (Microsoft Excel)
  • Excellent verbal and written communications skills
  • Strong interpersonal skills
  • Strong organizational skills
  • Strong time management skills
  • Basic conflict resolution skills
  • Ability to maintain confidentiality and professionalism.
  • Ability to work independently within established guidelines
  • Ability to work with and relate to people at all levels