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Office Coordinator

  • Location: Philadelphia, Philadelphia, Pennsylvania
  • Job Type:Contract

Posted 20 days ago

  • Sector: Professional
  • Start Date: 2022-06-23
  • Job Ref: 22-11844
Office Cooridantor

Job Description:

This role will help distributing mail/faxes, sending information to patients via Epic, and other related clinic/office work
Job Summary:
This role performs receptionist, scheduling and clerical duties including administrative and clinical management support.
Job Responsibilities:
Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously.
Assist with patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders.
Respond to inquiries and assist stakeholders according to procedures.
Manage charts including to prepare, organize, file, retrieve, archive charts and maintain a detailed spreadsheet of charts for referral.
File and retrieve documents including phone messages.
Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars including travel/lodging arrangements and catering.
Oversee and order office supplies for the department.
Other duties and administrative support projects as assigned.

Education Requirement:
Required Education: High School/GED
Required Experience: Any previous experience working with EPIC
Preferred Experience: Two (2) years of experience as a clinic coordinator or administrative assistant.

Knowledge, Skills, Abilities:
Familiarity with medical terminology and protocols
Familiarity with HIPAA regulations
Basic proficiency with electronic medical record software (EPIC)
Intermediate proficiency with word processing software (Microsoft Word)
Basic proficiency with spreadsheet software (Microsoft Excel)
Excellent verbal and written communications skills
Strong interpersonal skills
Strong organizational skills
Strong time management skills
Basic conflict resolution skills
Ability to maintain confidentiality and professionalism.
Ability to work independently within established guidelines
Ability to work with and relate to people at all levels