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Off Serv Ast I-Document Control Specialist NS&E

  • Location: Richmond, Madison, Kentucky
  • Salary: 20-26 per hour
  • Job Type:Contract

Posted 26 days ago

  • Sector: Professional
  • Contact: Luanne DiCunto
  • Contact Email: LDiCunto@staffing-the-universe.com
  • Contact Phone: (732) 509-9055
  • Start Date: 2021-07-19
  • Job Ref: 21-11722
Project Background
BGCAPP is subject to Army Regulations (AR50-6 Chemical Surety Program and AR190-59 Unescorted Access Program) which govern persons performing work under the Chemical Personnel Reliability Program (CPRP) and Unescorted Access Program (UAP). Eligibility to be placed in a CPRP or UAP position requires US citizenship. Employees must favorably complete a series of screenings to include but not limited to: a National Agency Check with Local Agency Check and Credit Check (NACLC) security investigation, drug/alcohol testing and medical examination.

BGCAPP operates on a 24/7 schedule. This position may be required to work a schedule of rotating shifts including nights, weekends or holidays. All employees are subject to and agree to random drug and alcohol testing as a condition of continued employment for the duration of their assignment. Respiratory screening and the ability to wear PPE (Personal Protective Equipment) may be required for this position. The ability to obtain/maintain access to the Blue Grass Army Depot is required.

Role Overview
Utilizing InfoWorks (IW) provides one or more of a wide variety of document control, and/or administrative support services within the department and project through research, analysis, and coordination with functional departments and disciplines. May provide guidance or direction to other administrative support personnel on the Blue Grass Chemical Agent-Destruction Pilot Plant (BGCAPP) Project.

Wage Determination (WD) 2015-4702
Occupation Code-Title: 01270 Production Control Clerk
Contract: SCA Blue Grass 4702
Wage Determination Occupation Rate: ***

This is a temporary agency assignment through July 2022. 4/10s work schedule and the work hours are from 6:30am 5:00pm. Monday Thursday or Tuesday Friday. This position may require additional overtime as necessary.

JOB DIMENSIONS
Supervision Received
o Reports to and receives operational and functional direction from responsible supervisor or manager.
Supervision Exercised
o May provide operational guidance to administrative, secretarial or clerical personnel.
Contacts
o Managers, supervisors, staff within immediate organization, external counterparts and other personnel.

Principle job duties and responsibilities include but are not limited to:

Based on established work processes, review, log, distribute, and file project documents, work orders, submittals, communication and other document types in accordance with procedures and guidelines.
Perform data entry using InfoWorks (IW), Bechtels electronic document management system.
Use Bechtels Standard Document Numbering (SDN) system to assign document numbers. Assist project personnel in numbering documents using SDN.
May assist in processing supplier submittal documents including coordinating their review and return.
May assist in processing document change notices and building relationships between affected documents.
Coordinate other means of information sharing between project team members of all organizations, such as placing documents onto a project-secured transfer site.
Assist project personnel in the use of InfoWorks by providing general and technical support.
Prepare and process records for scanning and archiving.
Extract reports from InfoWorks and perform quality control checks of scanned images and data entry.
Assembles and compiles data to assist in process development.
Develops written desk instructions.
Recognizes deficiencies in desk instructions that have been provided for data input and ensure that corrections are made.
Monitor and review data entry for Document Control. Perform daily, weekly, and monthly monitoring activities. Track to closure identified errors.
Troubleshoot data anomalies and/or report discrepancies.
Interface with internal and external customers on a routine basis; interface with other groups in the resolution of questions or problems.
Resolve minor software/hardware related computer problems within group, maintaining security and other database tables as needed.
Ability to prioritize and process diverse amount of document types.
Assemble information, such as status reports, for supervisor and other department or project personnel as requested.
May prepare routine or preformatted documents, using standard word processing, spreadsheet, or other office software, as needed, to support work activities.
Responsible for maintaining electronic and record hard copy files of project or departmental documents such as engineering, procurement and supplier documents, manuals and procedures, communications or any other department-specific materials.
May participate in development of procedures associated with coordination activities between project locations as related to document control functions.
Maintain hard copy stick files of drawings.
Participates in Six Sigma process improvement projects.
Make recommendations for work process improvements, procedures and practices.
Ability to work overtime on a short notice as required.
Ability to lift items weighing up to 30lbs.
May train others in work group.
May participate in records turnover activities and preparing records for records retention (archival process).
Perform other administrative activities/assignments as directed by supervisor.

Basic Qualifications:
Must have a high school diploma or equivalent and 5 years of related experience.
Must be able to demonstrate intermediate proficiency with data entry and records filing skills.
Must have a valid driver's license.
Must be a U.S. citizen.
Must be able to obtain and maintain a site security badge.
Requires a minimum of six-month recent experience working in an Electronic Document Management System (EDMS).

Minimum Qualifications:
Knowledge of document control and associated work processes.
Knowledge of technical vocabularies and terminology common to the assignment.
Function well in a fast-paced environment and deal with pressure in a professional manner.
Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control and deadlines.
Able to work independently with minimal day-to-day direction, and to exercise individual initiative, discretion, diplomacy, and judgment.
Demonstrated familiarity with a variety of project documents and document processing requirements.
Possess a high degree of flexibility, have strong interpersonal skills and proven record as a team player required.
Good oral and written communication skills.
Good organizational skills.
Demonstrated ability to set up and maintain project, document control or departmental filing systems and procedures.
Effectively deal with and adjust quickly to changing priorities.
Excellent working knowledge of computer applications (intermediate skills in Microsoft Suites).

Preferred Qualifications:
Experience with EDMS with strong configuration management functionality.
Knowledge in extracting reports and performing queries.
Demonstrated familiarity with a variety of project documents and document processing requirements
Previous document control experience in an Engineering, Construction, Operations work environment.
Previous chem-demil experience.
Previous experience in writing and/or maintaining desktop instructions.

This project will be subject to the Army Regulations (AR50-6 Chemical Surety) which governs persons performing work under the Personnel Reliability Program (PRP) and Unescorted Access Program (UAP). Depending on the work performed and the access granted a government security investigation and other physical requirements such as respirators may be mandated. Eligibility to be placed in a PRP or UAP position requires US citizenship.

The following Surety Program marked with an x apply to this job:
X None / No Program
_____ This position is designated as a Chemical Duty Position and is subject to the requirements of the Chemical Personnel Reliability Program (CPRP). As a condition of employment, candidates and incumbents must favorably complete a series of screenings included but not limited to: a personnel security investigation, urinalysis testing, medical exam and respiratory screening, and must meet and maintain personnel suitability and reliability requirements established by Army Regulations.
____ This position is designated as an Unescorted Access Position (UAP). As a condition of employment, candidates and incumbents must favorably complete a series of screenings included but not limited to: a personnel security investigation, urinalysis testing, respiratory screening and must meet and maintain personnel suitability and reliability requirements established by Army Regulations.