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HR Assistant

  • Location: Philadelphia, Philadelphia, Pennsylvania
  • Salary: 25-27 per hour
  • Job Type:Contract

Posted 25 days ago

  • Sector: Professional
  • Contact: Shannon Block
  • Contact Email: Shannon@staffing-the-universe.com
  • Contact Phone: (646) 652-0976
  • Start Date: 2021-08-02
  • Job Ref: 21-12401
Job Summary:
The Preboarding Coordinator position is an ideal opportunity for individuals who are interested in operating virtually and physically in an office environment and have previous experience navigating candidates from the offer extended phase to their start date. The ideal candidate would be comfortable working in a high volume, high visibility complex organization and have familiarity with state, federal and city laws pertaining to preemployment requirements. As this role will be the primary point of contact for new hires, the ideal candidate should possess excellent verbal/written communication skills and have the ability to interact with candidates and flex communication styles to provide exceptional level of service
Preboarding Coordinators are problem solvers, provide excellent customer service and possess great attention to detail. Potential Candidates will:
Be problem solvers
Have excellent verbal/written communications skills with ability to manage in a high visibility/complex organization
Have prior relevant experience and the ability to adapt to / learn in quickly changing situations.
Have excellent attention to detail.
Be available to work onsite to assist new hires with Form I-9 in person verification as well as becoming a fingerprinting agent to collect new hires fingerprints as part of the FBI pre-hire background check background fingerprint collection.
Job Responsibilites:
Acts as a connector between new hire, clients (including all levels of leadership) and other HR representatives. Provides excellent customer service.
Project manage the preemployment screening process. Responsible for setting expectations and guiding the new hire through preboarding stage. Proactively identifies potential issues, proposes solutions and or escalates as appropriate.
Maintains current knowledge of company, legal and requirements related to preemployment compliance and documentation.
Follows up with candidates, hiring managers and external vendor where necessary to ensure transparency and timely updates.
Creates new employee electronic employee record; follows through on any exceptions and or variances in documentation.
Other projects and initiatives as determined by the needs of the business.

Preboarding Coordinators are problem solvers, provide excellent customer service and possess great attention to detail. Potential Candidates will:
• Be problem solvers
• Have excellent verbal/written communications skills with ability to manage in a high visibility/complex organization
• Have prior relevant experience and the ability to adapt to / learn in quickly changing situations.
• Have excellent attention to detail.
• Be available to work onsite to assist new hires with Form I-9 in person verification as well as becoming a fingerprinting agent to collect new hires fingerprints as part of the FBI pre-hire background check background fingerprint collection.
Skills
• Communication: Interpersonal skills with ability to comfortably interact with all levels of staff to provide exceptional level of service
• Problem Solver: Proactively identifies potential issues, proposes solutions and or escalates as appropriate.
• Work Style: Collaborative, highly organized, and able to multi-task with competing priorities, projects and deadlines.
Work Environment: HIGH volume, Partial Virtual / Remote, Partial Physical / On-site

Required Education: High School Diploma/GED
Required Experience: Two (2) years of relevant experience. 
Preferred Education: Associates Degree 
Preferred Experience: Three (3) years professional experience in Human Resources or Hospital.