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Executive Secretary II Executive Secretary II

  • Location: Philadelphia, Philadelphia, Pennsylvania
  • Job Type:Contract

Posted 21 days ago

  • Sector: Professional
  • Contact: Shannon Block
  • Contact Email: Shannon@staffing-the-universe.com
  • Contact Phone: 6466520976
  • Start Date: 04/26/2021
  • Job Ref: 21-06723
The Executive Secretary II is expected to perform administrative duties of a highly complex nature The incumbent will coordinate significant internal and external communications projects and meetings for the Executive and other professionals in the department Must be highly organized and able to distinguish among priority items and plan all scheduled items in detail Must manage difficult situations with skill patience and diplomacy

Manage the Executive39s calendar work proactively to prioritize
Interact in person and by phone and email with physician leaders direct reports external constituents trustees and outside counsel
Answer telephones route callers take messages and provide information to callers promptly and courteously
Maintain files
Serve as department liaison to administrative staff in Executive offices
Schedule and coordinate meetings and facilities which may include travel and lodging arrangements
Plan meetings including securing a room and occasionally ordering food etc Create and provide materials as necessary for agenda
Submit for expense reimbursements for executive travel
Provide support in preparing presentations and documents required by Executive and staff
Interface with and provide support for other staff