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Executive Secretary II

  • Location: Philadelphia, Philadelphia, Pennsylvania
  • Job Type:Contract

Posted 21 days ago

  • Sector: Professional
  • Contact: Shannon Block
  • Contact Email:
  • Contact Phone: (646) 652-0976
  • Start Date: 2021-07-26
  • Job Ref: 21-12650
The Executive Secretary II is expected to perform administrative duties of a highly complex nature. The incumbent will coordinate significant internal and external communications, projects and meetings for the Executive and other professionals in the department. Must be highly organized and able to distinguish among priority items, and plan all scheduled items in detail. Must manage difficult situations with skill, patience, and diplomacy.

Manage the Executive's calendar, work proactively to prioritize.
Interact in person and by phone and email with physician leaders, direct reports, external constituents, trustees, and outside counsel
Answer telephones, route callers, take messages and provide information to callers promptly and courteously.
Maintain files.
Serve as department liaison to administrative staff in Executive offices.
Schedule and coordinate meetings and facilities which may include travel and lodging arrangements.
Plan meetings including securing a room, and occasionally ordering food, etc. Create and provide materials as necessary for agenda.
Submit for expense reimbursements for executive travel.
Provide support in preparing presentations and documents required by Executive and staff.
Interface with and provide support for other staff.