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Executive and Administrative Support ARPA H

  • Location: Bethesda, MoCo, Maryland
  • Job Type:Contract

Posted 21 days ago

  • Sector: Government
  • Start Date: 2022-04-26
  • Job Ref: 22-08912
Overall Position Summary and Objectives Provides executive and administrative services in support of the overall operational objectives of ARPA-H. This position works with senior staff responsible for this highly visible, high-priority initiative.
Minimum Education
Associate's

Certifications & Licenses
  • Certified Adminstrative Assistant
Skills (Ranked By Priority)
  1. some background with medical terminology
  2. Outcome oriented
  3. Excellent analytical, organizational, interpersonal and time management skills.
  4. Knowledge of correct grammar, spelling, punctuation, capitalization, and style.
  5. Strong written and oral communications skills.
  6. Skill engaging and communicating with multiple stakeholders and managing up and down in an organization
  7. Managing competing priorities.
  8. Knowledge of NIH policies and procedures
  9. Minimum of 3 years of experience supporting senior level staff
  10. Meeting minutes/summary reports
  11. Executive level support
  12. Meeting coordination
  13. Outreach Activities
  14. Data analysis
  15. Calendaring
  16. Scheduling
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Software
  • SharePoint
  • MS Office
  • Microsoft Teams
  • Skype
  • Zoom
  • WebEx
Field of Study
  • General Business
 
DELIVERABLES
No deliverables identified for this position
STATEMENT OF WORK DETAILS

Provides executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.
  • Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.
  • Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
  • Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities.
  • Make recommendations to resolve problems that arise.
  • Provide executive expertise needed to coordinate, improve and oversee the overall functioning of the office.
  • Provide high-level administrative task support within the Branch.

Schedules and maintains an accurate tracking system of all activities.
  • Schedule and maintain tracking system for all activities.
  • Coordinate inter-office activities; inform staff when issues/concerns arise, so that proper actions can be taken.
  • Keep government abreast of all commitments via the maintenance of daily calendar.
  • Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.
  • Update and maintain staff calendars; coordinate all meeting materials and provide to the staff prior to the meeting.

Stays abreast of and implements current regulations, policies and procedures, and updates staff on relevant information.
  • Stay abreast of and implements current regulations, policies and procedures; update staff on relevant information.