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CONFIDENTIAL --- HR ASSISTANT

  • Location: Piscataway, Middlesex, New Jersey
  • Salary: 20-25 per hour
  • Job Type:Contract

Posted about 1 month ago

  • Sector: Professional
  • Start Date: 2021-09-06
  • Job Ref: 21-17254
Job Title: HR Administrative AssistantNon-Exempt
Department: Human ResourcesLocation: Piscataway NJ
Direct Supervisor: Manager, HR
JOB SUMMARY
The HR Administrative Assistant will perform a variety of personnel-related administrative tasks. This individual will support the HR department in duties associated with updating HR databases and processing employee requests. This position requires excellent organizational skills and the ability to handle sensitive information, confidentially. In this role it is important to be passionate about HR policies and procedures as this individual will help create a nourishing workplace.
ESSENTIAL FUNCTIONS
Human Resources and Time and Attendance
  • Provide customer service to organization employees
  • Maintain employee records (soft and hard copies)
  • Assist in payroll preparation; providing relevant data, absences, PTO requests
  • Prepare HR documents including new hire guides
  • Answer employee queries on HR-related issues
  • Participate in HR projects and events (e.g. help organize Wellness Fair, Holiday Party, Family Picnic)
  • Administer health and welfare plans, including enrollments and terminations. Process required documents through payroll and ensure accurate record keeping and proper deductions
  • Update PTO request spreadsheet
  • Generate PTO report at closing of pay period
  • Obtain required documentation of PTO requests
  • Collect contingent associate time sheets and submit to staffing agency on weekly basis
  • Sort and deliver associate paychecks to associates on bi-weekly basis
  • Provide associates with vacation balance, upon request
  • Assist with creation of weekly safety communications

Administrative
  • Attend committee meetings (e.g. Safety, Wellness, Fun-do)
  • Update topics and post on communication board (e.g. Birthdays, Work-Anniversaries)
  • Update phone directory
  • Order office supplies (e.g. employee uniforms, catering for events, lunch boxes)
  • Process incoming mail

Accounts Payable
  • Process manual travel and expense forms
  • Pay vendors by processing monthly invoices from insurance providers and HR department consumables
  • Maintain HR budget expense log
  • Communicate with vendors regarding invoices
  • Reporting monthly G/L codes to accounting department for Client statement
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
MINIMUM JOB REQUIREMENTS (Education, Knowledge, Skills, and Abilities)
  • Minimum education required: High School Diploma or GED
  • Excellent organization and time-management skills
  • 1-2 years basic computer, 10-key data entry
  • Microsoft Excel preferred
  • Experience with HR software, HRIS or time and attendance
  • Good communication skills, written and oral
  • English required
  • Bi-lingual Spanish preferred