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ALAM Project / Site Admin

  • Location: Branchburg Township, Somerset, New Jersey
  • Salary: 20-20 per hour
  • Job Type:Contract

Posted 11 days ago

  • Sector: Professional
  • Start Date: 2022-07-05
  • Job Ref: 22-12679
Position title: Administrative Assistant Temp
# of positions: 1
Pay Rate: ***/hr (only submit at this rate)
Start Date: ASAP
Temp to Hire (Y/N): Possibly
Assignment Length: 6 months with a possibility of extension
Estimated hours per week: 40
Work schedule: 8:00am - 4:30pm Mon - Fri
Assignment Location: 3040 Route 22 W, Branchburg, NJ 08876
*Will they work remotely initially or start onsite on day one? ONSITE

***Physical is NOT required.

Company presentation
World leader in gases, technologies and services for Industry and Health, *** is present in 80 countries with approximately 66,000 employees and serves more than 3,6 million customers and patients. Oxygen, nitrogen and hydrogen have been at the core of the companys activities since its creation in 1902. ***s ambition is to be the leader in its industry, delivering long-term performance and acting responsibly.

Entity and activity description
The science of electronics is transforming exponentially through innovation and connectivity around the planet. Every day, breakthroughs are making technologies from micro-processors, memory chips and flat panels to photovoltaic cells even smaller and more powerful, opening up countless new possibilities in how the world lives, works and connects. *** Advanced Materials grows by enabling our customers to innovate. Our ALOHA and Voltaix products are critical to the manufacturer of the newest computer chips required for Big Data and the Internet of Things.

Candidate must have valid employment authorization in the U.S. and must not require visa sponsorship now or in the future. This position is not open for non-immigrant visa sponsorship.

Job Responsibilities

The Administrative Assistant will provide administrative support for Headquarters Office and Executive Management.

Responsibilities include but are not limited to:
Provide administrative support for executive management, including mailing, scanning,
filing and copying time sensitive and confidential documents (contracts, legal documents,
etc.).
Support executive expense reimbursement process.
Make international and domestic travel arrangements for senior management, including
booking flights, hotels, other transportation, obtaining travel documents/ visas, and
conference registrations. Create itineraries as needed.
Assist executive management with special projects as they arise. Prepare spreadsheets
and other special, recurrent or one-time reports, summaries or replies to inquiries as
instructed, selecting relevant information from a variety of sources such as reports,
documents, correspondence, etc.
Handle interviews for all Headquarters open jobs candidates - including selecting,
ranking and scheduling candidates for interviews.
Schedule and coordinate meetings, appointments and travel arrangements for executive
managers and their visitors as well as all-Headquarters events (such as Customer
Service Week, monthly Safety meetings).
Arrange offsite events such as executive retreats and training workshops. This includes
preparing presentation materials for attendees, reserving meeting locations, coordinating
room setup and AV configuration with the venue.
Serve as the main point of contact for building services - including landlord and facilities
maintenance personnel.
Create and update flowcharts for new processes and procedures
Generates presentation slides; spreadsheets; reports and word documents
Maintain Headquarters employee directories.
Successfully complete required trainings

Additional Fill-In Duties and Responsibilities:
Retrieve and distribute US Government Client mail.
Maintain office/kitchen supplies for HQ offices.
Greet and sign in Headquarters visitors.
Distribute interoffice mail and change the IT tapes.
Enter vendor purchase order invoices.
Process and post customer credit card transactions as needed.
Match receipts to incoming invoices; obtain approval for invoices when necessary.

Required Qualifications
HS diploma or equivalent
5+ years administrative experience in a corporate environment
Conference planning skills
Computer proficiency in Google and MS Office Suite 2010 (Word, Excel, PowerPoint,
Visio)

Preferred Qualifications
Project management experience