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Administrative Assistant II (Gen)

  • Location: Lusby, Calvert County, Maryland
  • Salary: 18-22 per hour
  • Job Type:Contract

Posted 14 days ago

  • Sector: Professional
  • Start Date: 2022-07-11
  • Job Ref: 22-12340
Preferred Rate: ***

Length of contract: 1 year, possible extension, and possible conversion to full-time employee

What is the preferred candidate location (local, non-local, remote?) and is there flexibility? If remote possibility, indicate schedule. On-site, no remote, Monday-Friday, 7-3:30 pm

Under general supervision, this role performs a full range of moderately complex clerical tasks, including but not
limited to the following:
1. Provide office management including
coordination and planning facility day-to-day
operations and events
2. Provide data entry and word processing
support
3. Develop and refine processes to improve task
efficiency and effectiveness
4. Produce quality reports, presentations and
other documents utilizing established formats
and procedures. Use computer systems to
record, enter, store, and retrieve information
5. Perform complex clerical tasks requiring
analysis, judgement, problem solving in
alignment with applicable policies and
procedures
6. Resolve discrepancies and communicate with a
variety of administrative and professional
employees within and outside the Company.
Perform confidential duties in support of
facility operations
7. Perform purchasing reconciliation and
requisition requests through SAP/Oracle
8. Perform general office duties such as
answering telephone calls, making
appointments, composing correspondence,
collecting, providing information on inquiries,
maintaining office supplies, and assisting in the
maintenance of department files

Required Knowledge, Skills, Abilities & Experience
1. 2+ years general office experience. At least 5 years related experience preferred.
2. Ability to gain comprehensive knowledge of company and department procedures associated with
business process or function. Ability to prioritize work and exercise considerable discretion in
performance of duties.
3. Strong oral and written communication skills
4. Strong skills using spreadsheet, word processing and graphics applications and SAP/Oracle. Ability to manage multiple activities and resources.
5. Strong personal computer skills.
6. Strong analytical and problem-solving skills.
Education Requirements

Education Level: Required: High School Graduate, GED

Test Requirements
Testing may occur to assess skill set
demonstrating proven proficiency in clerical knowledge, skills, and abilities with the following competencies:
1. Classifying and coding items by categories working with databases and spreadsheets
2. Proofreading the ability to read and correct for errors involving spelling, punctuation, grammar, and word choice
3. Strong capabilities creating, formatting, and editing Microsoft Word, and PowerPoint document
4. Strong Excel experience - able to do V-lookup, pivot tables, and other formulas.