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Administrative Assistant

  • Location: Enfield, Hartford, Connecticut
  • Salary: 16.0-16.0$ per hour
  • Job Type:Contract

Posted 15 days ago

  • Sector: Professional
  • Contact: Jonathan Kaplan
  • Contact Email: Jonathan@staffing-the-universe.com
  • Contact Phone: 7323534289
  • Start Date: 04/20/2021
  • Job Ref: 21-07060
Administrative Assistant
Enfield CT
$1600hr
20 hours a week | FridayMon 1000am200pm


Position Summary
Performs routine administrative duties in a Distribution Center in accordance with standard administrative office procedures This support will include the distribution center and sales supervisors and managers along with any other management
Position Responsibilities may include but not limited to
This role may be directly responsible for or may be a backup for any or all of the following position activities depending on circumstances in the facility
Sales Support
PhoneReception
o Enter call in orders hotshots immediate orders
o Process donation requests
o Miscellaneous copying laminating and distributing
o Order POS point of sale material and do required tracking of order receipt
o Create and print POS as requested labels crack peel table tents fund raiser forms etc
o Coupon tracking
o Process pricing exception requests
o Create and maintain TrackRankPublish boards
o Sales Meeting NotesHandouts as requested
Accounts Payable
Process AP Invoices prepare check requests research payments prepare transmittal logs
Review Expense Distribution Log and assist with month end accruals
Audit Fuel Report fuel credit cards
Distribution
Driver call in log
DOT DVRs and Grid logs required file maintenance only
Enter special event orders for service and schedule
Safety committee notes as assigned
Accounts ReceivableCredit
Customer Accounts Receivable research
Sales Center Charge Back
Customer mail check requests validation
NSF Review and tracking notification to sales
PIA drafting credit memos and invoice corrections
Local Branch Deductions research
Payroll
Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals
Process payroll adjustments uniform deductions miscellaneous deductions
Maintain and update LCC codeshour transfers in timekeeping system
Monitor Kronos timekeeping and payroll activities
Remote punch audit tracking to ensure compliance with audit frequency
Trimester Incentive verification as requested for route assignments and other required information
Required Skills and Experience
Minimum 35 years of administrative experience
High school or GED
Highly organized detail orientated and capable of multitasking
Strong work ethic and the ability to meet tight deadlines on multiple projects
Excellent verbal and written communication skills to interact with customers and internal staff
Proficient with all Microsoft Office programs
Strong organizational skills with the ability to prioritize requests
This position must pass a postoffer background and drug test