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Administrative Assistant

  • Location: La Porte, Harris County, Texas
  • Salary: 20-21 per hour
  • Job Type:Contract

Posted 14 days ago

  • Sector: Professional
  • Start Date: 2022-05-16
  • Job Ref: 22-09228

Provides administrative support to the Plant Manager
Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
In charge of housekeeping duties; ensures cleanliness and order in plant/office areas
Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur
Processes daily paperwork/reports as required
Reviews/files production records
Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
Sourcing/Outsourced quotes
Prepares monthly reports; submits to appropriate departments
Utilizes Workday (timekeeping) on a daily basis; reports discrepancies to manager
Maintains attendance, overtime and non-productive time records; submits bi-weekly timesheets to payroll department
Tracks employee training sessions and monthly safety meetings
Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
Ensures all facility licenses and permits are current
Manages contract and material invoicing, receiving, manifesting, ordering and inventory.
Maintains office equipment and supplies
Keeps track, inputs data on bulk products received on a daily basis
Helps prepare annual state and federal compliance reports
Keeps track and executes assigned Maximo PMs on a monthly basis or as necessary
Prepares document packages for inspections; provides records for auditors
In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify
Oversee shipping and receiving records, procedures, regulations, tracking
Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
Maintains a good relationship with common carriers; informs them of any changes of regulations; ensures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
Other duties and/or special projects as assigned by Plant Manager

General Requirements:

High School diploma or GED required
5+ years experience as an administrative assistant
Proficiency in Microsoft Suite and/or Google Workspace
Ability to enter data efficiently, timely and correctly in order to meet deadlines
Good planning and organizational skills
Ability to professionally interact with business contacts both inside & outside of the company
Strong verbal, listening, and written communications skills
Attention to detail and a high level of accuracy and confidentiality
Strong time management and multitasking skills
Ability to work independently or as a team player
Knowledge of *** processes and systems such as Oracle, Maximo, and Workday