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Administrative Assistant

  • Location: Rockville, MoCo, Maryland
  • Salary: 26-31 per hour
  • Job Type:Contract

Posted 25 days ago

  • Sector: Government
  • Start Date: 2022-01-03
  • Job Ref: 22-00110
Administrative Assistant

Overall Position Summary and Objectives Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Cancer Institute, Division of Cancer Epidemiology and Genetics. The primary objective is to provide services and deliverables through performance of support services.
Minimum Education
Bachelor's
Certifications & Licenses
  • Bachelor's degree in a related discipline
  • Minimum of six (6) years of related experience
  • Knowledge of NIH procurement, purchasing, travel, and administrative systems
Skills (Ranked By Priority)
  1. Strong communications skills, both oral and written
  2. Excellent analytical, organizational and time management skills
  3. Expense reconciliation, project management/planning, timekeeping, fellowship program management
  4. Meeting minutes/summary reports
  5. Meeting coordination
  6. Travel planning
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Software
  • Endnote
  • MS Office
 
Field of Study
  • Community and Public Health
DELIVERABLES
  • Work products and documents related to setting up and formatting spreadsheets; prepare documents; gather and analyze information; coordinate the printing and conversion of paper documents. - Ad-Hoc
  • Work products and documents related to developing, maintaining and utilizing adminis-trative databases; compile data; create and maintain PowerPoint presentations. - Ad-Hoc
  • Work products and documents related to the onboarding, offboarding, and annual renew-al of US citizen and foreign individuals in the fellowship and summer intern programs. - Ad-Hoc
  • Work products and documents related to updating and maintaining calendars; coordinate meetings, workshops and courses; schedule conference rooms; maintain office records; track, record and direct manuscripts to reviewers; maintain branch filing systems. - Ad-Hoc
  • Work products and documents related to noting commitments and arranging for staff implementation; establish appointment priorities. - Ad-Hoc
  • Work products and documents related to addressing requests for action or information; summarize incoming materials; coordinate new information; compose correspondence. - Ad-Hoc
 
STATEMENT OF WORK DETAILS
Provides support for various procurement and administrative tasks.
  • Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520, official duty memoranda, leave authorizations, training requests, individualmass mailings, correspondence, reports and various forms
  • Coordinate meetings, workshops and courses for staff; schedule conference rooms
  • Prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages
  • On- and off-boarding of US citizen and foreign individuals in the fellowship and summer intern programs, as well as annual renewals
  • Maintain and utilize various administrative databases
  • Provide support with timekeeping duties
  • Note commitments made by staff during meetings and monitor staff implementation
  • Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations