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Administrative Assistant

  • Location: Longview, Gregg, Texas
  • Salary: 18-20 per hour
  • Job Type:Contract

Posted about 1 month ago

  • Sector: Professional
  • Start Date: 2021-12-17
  • Job Ref: 21-27715
Job Responsibilities:
● Work safely; promote safety within organization.
● Schedule, attend monthly sequential safety meetings.
● Assist in building safety requirements; promote and enforce good housekeeping.
● Manage calendars; schedule appointments; organize meetings/events for group.
● Manage office supplies, mail, phone coverage and other general administrative duties.
● Arrange travel (includes booking international and domestic flights, hotel, rental cars, etc).
● Review expense reports, VISA purchasing card for accuracy and policy adherence.
● Process purchase orders, requisitions, ACEs online; set up vendors in Oracle.
● Arrange passport and international visas for group.
● Coordinate office space, moves/relocation.
● Professional appearance/attitude.
● Maintain office files/records; maintain personnel files.
● Prepare agendas/coordinate travel arrangements for visitors.
● Maintain strict confidentiality at all times.
● Review e-mail; proactively handle routine correspondence.
● Professionally interact with business contacts both inside and outside of company.
● Process confidential personnel paperwork (prepare employee requisitions, pay increase forms, relocation, termination paperwork, etc) with a very high degree of professionalism/confidentiality.
● Prepare monthly expense reports.
● Assist with the budget process; review/analyze monthly expenses.
● Track monthly expenses in Vista Plus and Oracle GL database.
● Knowledge of the Company’s purchasing and accounting systems.
● Drive a project through to completion.
● Knowledge of organization, policy, procedures and personnel in order to operate with a great deal of latitude for independent judgment on routine issues.

Required Qualifications:
● High school diploma or equivalent required.
● 10+ years experience in executive administrative positions with senior managers.
● Good communication/interpersonal skills; ability to interface with customers at executive level.
● Ability to type 60 wpm minimum; take shorthand.
● Strong written/oral communication skills.
● Attentive to details/accuracy is very important.
● Demonstrates tact and integrity when contacting internal and external customers.
● Make decisions about work priorities to effectively and efficiently manage workload.
● Handle many tasks at once.
● Excellent verbal/written communication skills.
● Theoretical/practical business knowledge.
● Function in a team environment.
● Proficiency in use of office automation tools; Microsoft Office required (including Word, Excel, PowerPoint and Outlook).
● Thorough knowledge of Oracle (Purchasing, Vista Plus).

Preferred Qualifications:
● Bachelor’s degree