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Administrative Assistant

  • Location: Nashville, Davidson, Tennessee
  • Salary: 17-19 per hour
  • Job Type:Contract

Posted about 1 month ago

  • Sector: Professional
  • Start Date: 2021-10-29
  • Job Ref: 21-23842
The Administrative Assistant performs administrative support duties to ensure efficient operations of the office. Supports directors and above through a variety of tasks related to organization and communication. Performs related duties as required.
Coordinates activities within department providing direct support for a director or above.
Answers and directs phone calls in a professional manner.
Greets visitors and directs them in the right direction, answers inquiries, and creates a welcoming environment.
Receives, sorts and distributes mail.
Organizes and schedules meetings and appointments.
Produces and distributes correspondence memos, letters, faxes and forms.
Prepares staff reports and participates in staff meetings.
Develops and maintains filing system for department.
Handles sensitive information in a confidential manner.
Orders and maintains office supplies for department.
Organizes and books travel arrangements.
Receives invoices, reviews for accuracy and submits for payment.
Procures items and services for the department; tracks records in adherence with procurement procedures and processes.
Suggests changes in office task workflow to improve efficiency.
Assists in preparing presentations and materials.
Coordinates the repairs and maintenance of office equipment.
Interprets policies, rules and regulations as required.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Maintain regular on-time attendance.
Performs other duties as assigned.
Associates Degree or HS Diploma